Manager, Secretarial & Shareholder Services, India
- India - Mumbai
Core Functions & Responsibilities:
Support in conduct of Board & Committee Meeting, including issuance of notices, collating information for agenda items, drafting agendas and resolutions, recording/drafting of minutes, manage online toll for paperless board meeting, pre and post meeting compliances and allied matters.
Support in conduct of AGM, Preparation of Annual Report which requires engagement with multiple stakeholders, collating information and drafting Notice, Management Discussion & Analysis Report, CSR Report, Corporate Governance Report, BRSR, Directors’ Report, Chairman’s Speech, etc., and pre and post meeting compliances and allied matters viz., preparation of Frequently Asked Questions, AGM Minutes, e-voting and poll related preparation, etc.
Ensuring compliance with all corporate laws, SEBI including Companies Act, SEBI Regulations, FEMA, Shops & Establishment Act and other compliance for the listed entity and other unlisted entities.
Managing the Compliance Tool (online tool for compliance management) to track & monitor all legal compliances across the organization for reporting to the Board & assist in resolving delayed/non compliances if any.
Managing the Tool for monitoring trading by Insiders/ Designated persons and capturing of UPSI in the database and ensuring compliance.
Responsible for ensuring highest standards of Corporate Governance practices, compliances and support in formulation and review of various policies required under the Companies Act and SEBI Regulations.
Monitoring changes in the regulatory environment and ensureappropriate dissemination of information and take proactive steps to ensure timely compliances by the Company.
Work with Global Subsidiary Governance team to update changes in the legal entities from time to time.
Support in conducting Board Evaluation Framework for the Independent Directors to assess the Board, Committees, chairperson and quality, quantity and timeliness of flow of information.
Work closely with Taxation and CSR team for ensuring end-to-end compliance with respect to Related Party Transactions and CSR activities.
Support the Company Secretary on various strategic projects on mergers, acquisitions, sale, divestment, etc.
Handling multiple audits such as Corporate Governance Audit, Secretarial Audit, RBI Due Diligence Audit, Statutory Audit, Annual Return Audit etc.
Lead & manage the Shareholder services of ~1,25,000 spread across over 50 major cities.
Liaising with Registrar and Transfer Agents to facilitate prompt resolution of shareholder complaints/queries.
Managing Entire Dividend Disbursal activity which includes opened dividend account, finalized dividend drafts, obtaining Form 15G/H, preparing documents for disbursal, finalization of tax rates for shareholders, andliaising with bankers and treasury team for timely remittance of dividend to the shareholders and foreign promoters.
Managing monthly dividend requests, timely transfer of unclaimed dividend and unclaimed shares to Investor Education and Protection Fund and Unclaimed Suspense Account.
Reviewing IEPF 5, Filing of EVRs, resolving discrepancies and maintaining database of shareholders who are claiming shares from IEPF.
Carried out yearly audit of registrar and transfer agent (Kfin Technologies Limited) with respect to the working mechanism, compliance with SOPs and systems, etc.
Assisting the CS and Pricing Head on litigations related to Pharmaceutical Laws, Companies Act, SEBI Regulations and allied corporate laws.
Leading the credit recovery team, preparing Standard Operating Procedure (SOP) for credit recovery and filing and managing criminal complaints and civil recovery suits under the Negotiable Instruments Act and Civil Procedure Code
Responsible as the Company Secretary of Pfizer Products India Private Limited for the corporate compliances of the said entity.
Key Skills & Capabilities:
6-10 yrs of relevant experience in Company Secretarial function and sound knowledge of Indian Listing Regulations and Corporate Governance practices.
Has worked for Listed companies and good knowledge of SEBI guidelines and regulations
Demonstrable people skills to interact and resolve grievance of shareholders.
Leadership presence to interact with Board of Directors & senior government officials.
Ability to build credible and effective relationship with colleagues, strong collaborative and interpersonal skills
Highest levels of accuracy and attention to details, good oral and written communication skills and business acumen
Highest levels of integrity, ethics and positive attitude.
Education Qualifications:
Company Secretary
LL.B (Preferred)
Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.
Legal AffairsBreakthroughs that change patients’ lives
Research confirms what intuition tells us: that purpose-driven companies perform better, are more innovative, attract and retain the best people, and know how to unleash the power of those people. Pfizer’s purpose—Breakthroughs that change patients' lives—fuels everything we do and reflects our passion for building on our legacy as one of the greatest contributors of good to the world.
Each word in our purpose has meaning and reflects the value we strive to bring to patients and society:
“Breakthroughs” - These are the innovations, scientific and commercial, that we seek to deliver every day. All colleagues, regardless of role, level or location, strive for breakthroughs every day.
“Change” - We want to do more than simply improve patients’ medical conditions; we want to dramatically change their lives for the better.
“Patients’ lives” - We consider not only patients, but everyone they touch—including their families, caregivers, and friends—and everything they love to do. It’s an intentionally holistic view.
Our purpose ensures that patients remain at the center of all we do. We live our purpose by sourcing the best science in the world; partnering with others in the healthcare system to improve access to our medicines; using digital technologies to enhance our drug discovery and development, as well as patient outcomes; and leading the conversation to advocate for pro-innovation/pro-patient policies.
Every decision we make and every action we take is done with the patient in mind—and to nurture an environment where breakthroughs can thrive.
Our Values
To fully realize Pfizer’s purpose, we have established a clear set of expectations regarding “what” we need to achieve for patients and “how” we will go about achieving those goals.
The “how” is represented by four simple, powerful values—courage, excellence, equity, and joy—that define our company and our culture.
Courage: Breakthroughs start by challenging convention, especially in the face of uncertainty or adversity. This happens when we think big, speak up, and are decisive.
Excellence: We can only change patients’ lives when we perform at our best together. This happens when we focus on what matters, agree who does what, and measure our outcomes.
Equity: We believe that every person deserves to be seen, heard, and cared for. This happens when we are inclusive, act with integrity, and reduce healthcare disparities.
Joy: We give ourselves to our work, but it also gives to us. We find joy when we take pride, recognize one another, and have fun.
Finance
At Pfizer, our dynamic financial experts are more than number-crunchers; they shape our path to greatness. From strategic direction to fiscal well-being, Finance ensures our enterprise thrives with unwavering commitment and meticulous attention to detail.
From seamless payroll management to mastery of tax compliance, we fortify the foundations upon which Pfizer's vision is built. Together, we empower transformative choices, driving Pfizer's legacy to uncharted heights by harmonizing data-driven insights and creative intuition.
Welcome to the vital core of Pfizer's future, where Finance unlocks limitless potential
Global Business Services
Global Business Services is a transformation powerhouse, turning fragmented, complex, and intricate operational services into a seamlessly centralized, simplified, and standardized system.
With our unrivaled expertise, strategic capabilities, and unwavering commitment to Pfizer's purpose, we pave the way for groundbreaking breakthroughs that make a real, tangible difference in patients' lives.
Join us on this exhilarating journey of impact and innovation as we revolutionize healthcare together.
Benefits at Pfizer
Pfizer offers competitive compensation and benefits programs designed to meet the diverse needs of our colleagues. Our Pay for Performance Philosophy and Practices reward colleagues based on the contributions they make to our business.
Our Competitive Benefits Programs help our colleagues by:
- Promoting Health and Wellness to help colleagues maintain and improve their physical and mental wellbeing. Pfizer offerings include health and disability insurance, preventative health programs, medical screenings, free or reduced-cost vaccinations, discounts on Pfizer products, mental health support, nutrition and fitness counseling and more.
- Strengthening Colleagues’ Financial Security by providing company contributions to retirement plans, life insurance and financial planning education to help colleagues achieve their financial goals.
- Providing Benefits and Time off for the Moments that Matter to ensure Pfizer colleagues have the time away from the office to recharge, recover and return to work as the best version of themselves. Vacation, Holiday time and Sick time are just the beginning, with a 12 week parental leave policy for both parents of a new born, 10 day of caregiver leave for those times when your family needs you whether it’s a child, spouse or parent, bereavement leave, and additional country-specific programs.
- And so much more, depending on your country and site, Pfizer offers childcare facilities or discount programs, on-site health and/or fitness centers, movement and mindfulness solutions, “Log in for your Day” work flexibility and so much more.
For U.S. based jobs, view an overview of Pfizer’s U.S. benefits program (opens in a new window)