Administrative Assistant, US Medical Affairs, Specialty Care
- United States - New York - New York City
ROLE SUMMARY
The Administrative Assistant, US Medical Affairs, Specialty Care provides a full range of administrative support to HQ Medical Leads and Medical Team colleagues. Responsibilities include project coordination, calendar and meeting management, and coordination with other internal support functions. The ideal candidate can multi-task in a variety of situations and respond in a timely manner to changes in priorities.
ROLE RESPONSIBILITIES
- Provide administrative support to Medical Leads and team members, including travel and expense report support.
- Collaborate with designated Operational Excellence colleagues on administrative and/or logistical needs for the optimal operation of the team.
- Schedule and coordinate team meetings, 1:1s, department meetings, and meeting management/logistics.
- Arrange domestic and international travel (flights, hotels, ground transportation); prepare and submit PT&E expense reports, ensuring timely reimbursements and CITI card reconciliation in compliance with Pfizer T&E guidelines.
- Monitor and track department travel budgets.
- Provide support for various medical team meetings; attend as requested, including agenda development and distribution, meeting material coordination, presentations and virtual meeting management, note-taking, and meeting summary distribution.
- Work closely with outside vendors, providing support when needed with meeting scheduling and office space.
- Manage Purchase Orders through the Ariba system; track payment of invoices as requested.
- Lead or support medical operational projects and initiatives.
- Handle confidential matters and coordinate key information to other business units as requested and as appropriate.
- Manage document resources on SharePoint and support maintenance of shared Teams channels and folders.
- Assist with onboarding and offboarding of colleagues, including system access, welcome materials, and training assignments.
- Update team organizational charts and distribution lists.
- Coordinate activities for complex meetings and events including ordering food and AV equipment, managing/setting up AV equipment onsite, and handling issues for offsite meetings.
- Support team engagement and culture initiatives, including organizing celebrations, team events, and colleague recognition activities.
BASIC QUALIFICATIONS
- High School Diploma required and 4+ years of experience as an administrative assistant or coordinator
- Experience working at the executive administrative level at Pfizer preferred; At least 2 years with Pfizer preferred
- Undergraduate degree (BS/BA) or equivalent experience preferred
- Strong verbal and written communication skills — ability to mobilize team members and engage leadership.
- Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, OneNote, CoPilot) and Pfizer applications including ePAY3, Ariba, and SharePoint; SharePoint site management experience preferred.
- Excellent judgment and ability to work with confidential documents and information.
- Strong interpersonal skills.
- Problem solving ability.
- Demonstrated ability to proactively carry out administrative functions proficiently and complete quality work in a timely manner.
- Excellent attention to detail, time management, organization, and prioritization skills.
- Expert knowledge and proficiency with general office procedures such as telephone reception, customer service, and e-mail etiquette.
- Experience coordinating domestic and international travel.
Other Job Details:
Last Date to Apply for Job: July 13th, 2026
Eligible for Relocation Package: No
#LI-PFE

The salary for this position ranges from $33.12 to $55.19 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.



Relocation assistance may be available based on business needs and/or eligibility.

Candidates must be authorized to be employed in the U.S. by any employer.
U.S. work visa sponsorship (such as TN, O-1, H-1B, etc.) is not available for this role now or in the future.

Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email disabilityrecruitment@pfizer.com. This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.
To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI-use guidelines available on Pfizer Careers.

Administrative
Breakthroughs that change patients’ lives
Research confirms what intuition tells us: that purpose-driven companies perform better, are more innovative, attract and retain the best people, and know how to unleash the power of those people. Pfizer’s purpose—Breakthroughs that change patients' lives—fuels everything we do and reflects our passion for building on our legacy as one of the greatest contributors of good to the world.
Each word in our purpose has meaning and reflects the value we strive to bring to patients and society:
“Breakthroughs” - These are the innovations, scientific and commercial, that we seek to deliver every day. All colleagues, regardless of role, level or location, strive for breakthroughs every day.
“Change” - We want to do more than simply improve patients’ medical conditions; we want to dramatically change their lives for the better.
“Patients’ lives” - We consider not only patients, but everyone they touch—including their families, caregivers, and friends—and everything they love to do. It’s an intentionally holistic view.
Our purpose ensures that patients remain at the center of all we do. We live our purpose by sourcing the best science in the world; partnering with others in the healthcare system to improve access to our medicines; using digital technologies to enhance our drug discovery and development, as well as patient outcomes; and leading the conversation to advocate for pro-innovation/pro-patient policies.
Every decision we make and every action we take is done with the patient in mind—and to nurture an environment where breakthroughs can thrive.
Our Values
To fully realize Pfizer’s purpose, we have established a clear set of expectations regarding “what” we need to achieve for patients and “how” we will go about achieving those goals.
The “how” is represented by four simple, powerful values—courage, excellence, equity, and joy—that define our company and our culture.
Courage: Breakthroughs start by challenging convention, especially in the face of uncertainty or adversity. This happens when we think big, speak up, and are decisive.
Excellence: We can only change patients’ lives when we perform at our best together. This happens when we focus on what matters, agree who does what, and measure our outcomes.
Equity: We believe that every person deserves to be seen, heard, and cared for. This happens when we are inclusive, act with integrity, and reduce healthcare disparities.
Joy: We give ourselves to our work, but it also gives to us. We find joy when we take pride, recognize one another, and have fun.
Benefits at Pfizer
Pfizer offers competitive compensation and benefits programs designed to meet the diverse needs of our colleagues. Our Pay for Performance Philosophy and Practices reward colleagues based on the contributions they make to our business.
Our Competitive Benefits Programs help our colleagues by:
- Promoting Health and Wellness to help colleagues maintain and improve their physical and mental wellbeing. Pfizer offerings include health and disability insurance, preventative health programs, medical screenings, free or reduced-cost vaccinations, discounts on Pfizer products, mental health support, nutrition and fitness counseling and more.
- Strengthening Colleagues’ Financial Security by providing company contributions to retirement plans, life insurance and financial planning education to help colleagues achieve their financial goals.
- Providing Benefits and Time off for the Moments that Matter to ensure Pfizer colleagues have the time away from the office to recharge, recover and return to work as the best version of themselves. Vacation, Holiday time and Sick time are just the beginning, with a 12 week parental leave policy for both parents of a new born, 10 day of caregiver leave for those times when your family needs you whether it’s a child, spouse or parent, bereavement leave, and additional country-specific programs.
- And so much more, depending on your country and site, Pfizer offers childcare facilities or discount programs, on-site health and/or fitness centers, movement and mindfulness solutions, “Log in for your Day” work flexibility and so much more.
For U.S. based jobs, view an overview of Pfizer’s U.S. benefits program (opens in a new window)