Administrative Assistant: Global Obesity Portfolio Commercial Development
- United States - New York - New York City
This role will report to Vicki Albrecht, Global Obesity Portfolio Commercial Development Lead.
ROLE SUMMARY
General administrative, project management and leadership team coordination support for the Global Obesity Portfolio Commercial Development Lead and their team.
Given this team's global and cross-functional nature, this individual will interface with senior leaders across functions regularly and must be able to work with all levels in the organization. The role requires excellent communication skills, and strong judgement for prioritizing commitments (meetings, projects, work). In addition, the ideal candidate must have a team-based approach to work but also have the appropriate judgment and initiative to function with limited oversight.
ROLE RESPONSIBILITIES
Operational and Team Support
- Provide project management support for defined ad hoc special projects
- Tracks decisions and outcomes from meetings, proactively follows up to ensure deliverables are met, prepares and drafts recommended agendas for key meetings, distributes meeting minutes
- Manages internal communications, coordinating with Communications, HR and other partners when needed, drafting talking points and distributing final communication to appropriate audience
- May be asked to participate in larger initiatives, such as strategic planning, cross functional meetings, global meetings, and aid with coordination, scheduling, and management of documents
Calendars, contact and meeting management (internal and external)
- Maintain calendars anticipate conflicts and coordinates across the functions, leadership team members effectively to resolve problems in advance
- Assist with meeting scheduling and set-up for virtual or in-person meetings such as conference room reservations, teams meeting/webex set-up and associated meeting logistics (catering, supplies, etc.)
- Coordinate team core and extended meeting agendas, collection of topics from team members, other topic dependent attendees, planning time allocation and agenda communication
- Coordinate creating a Global Obesity Portfolio Commercial Development team calendar at a glance that highlights key dates, overlaps and travel schedules to enable advance planning and coordination for joint meetings, LT member participations
- Assist in setting up and coordinate meetings with potential and existing partner companies and stakeholders.
- Provide phone screening coverage; arrange for visitor passes and access
Support Team Building, Culture and Adopting Light Speed Behaviors
- Assist with periodic off-site sessions (including medical congress meetings) including agenda, speaker and activity coordination and all other technical and logistical arrangements
- Support as needed adoption of specific team norms, communication through preferred channels and simplicity principles aligned across the obesity leadership team members
Travel and expenses
- Coordinate detailed set of travel arrangements; prepare itineraries
- Prepare timely expense reports, track reimbursements and ensure correct AMEX credits/debits by ensuring full compliance with Pfizer T&E guidelines
Project Management and process/systems support
- Prepare Purchase Orders and Project Estimates and handle coordination as needed, ensure proper invoice routing and tracking. Manage all Ariba and other pertinent system requests
- Order supplies, equipment and other appropriate business purchases
- Support meeting documentation and minutes/actions summary and follow-ups as needed
- Ensure maintenance of important written and electronic communications, meeting minutes, reports, letters, forms, and up to date procedures
- Assist in presentation design and report generation as needed
BASIC QUALIFICATIONS
- Applicant must have a bachelor's degree with at least 2 years of experience; OR a master's degree with more than 0 year of experience; OR an associate's degree with 6 years of experience; OR a high school diploma (or equivalent) and 8 years of relevant experience.
- Previous experience that demonstrates ability to carry out administrative functions proficiently and to complete quality work on a timely basis
- Excellent communication and interpersonal skills are required
- Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities and take initiative
- Proficiency in MS Teams, Outlook, MS Office programs are essential
- Ability to work well under pressure
- Strong organizational skills with a proven ability to prioritize and work independently
- Proficiency in Pfizer systems
- Based in the NY tri-state area
PREFERRED QUALIFICATIONS
- Bachelor’s degree highly preferred
- Demonstrated project management skills strongly preferred
- Experience with Pfizer R&D and PGS systems and processes preferred
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
- Ability to work flexible hours (early AM, overtime, weekends, etc.) when needed
LAST DAY TO APPLY: 05/12/2026
Work Location Assignment: Hybrid

The salary for this position ranges from $33.12 to $55.19 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.



Relocation assistance may be available based on business needs and/or eligibility.

Candidates must be authorized to be employed in the U.S. by any employer.
U.S. work visa sponsorship (such as TN, O-1, H-1B, etc.) is not available for this role now or in the future.

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EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email disabilityrecruitment@pfizer.com. This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.
Breakthroughs that change patients’ lives
Research confirms what intuition tells us: that purpose-driven companies perform better, are more innovative, attract and retain the best people, and know how to unleash the power of those people. Pfizer’s purpose—Breakthroughs that change patients' lives—fuels everything we do and reflects our passion for building on our legacy as one of the greatest contributors of good to the world.
Each word in our purpose has meaning and reflects the value we strive to bring to patients and society:
“Breakthroughs” - These are the innovations, scientific and commercial, that we seek to deliver every day. All colleagues, regardless of role, level or location, strive for breakthroughs every day.
“Change” - We want to do more than simply improve patients’ medical conditions; we want to dramatically change their lives for the better.
“Patients’ lives” - We consider not only patients, but everyone they touch—including their families, caregivers, and friends—and everything they love to do. It’s an intentionally holistic view.
Our purpose ensures that patients remain at the center of all we do. We live our purpose by sourcing the best science in the world; partnering with others in the healthcare system to improve access to our medicines; using digital technologies to enhance our drug discovery and development, as well as patient outcomes; and leading the conversation to advocate for pro-innovation/pro-patient policies.
Every decision we make and every action we take is done with the patient in mind—and to nurture an environment where breakthroughs can thrive.
Our Values
To fully realize Pfizer’s purpose, we have established a clear set of expectations regarding “what” we need to achieve for patients and “how” we will go about achieving those goals.
The “how” is represented by four simple, powerful values—courage, excellence, equity, and joy—that define our company and our culture.
Courage: Breakthroughs start by challenging convention, especially in the face of uncertainty or adversity. This happens when we think big, speak up, and are decisive.
Excellence: We can only change patients’ lives when we perform at our best together. This happens when we focus on what matters, agree who does what, and measure our outcomes.
Equity: We believe that every person deserves to be seen, heard, and cared for. This happens when we are inclusive, act with integrity, and reduce healthcare disparities.
Joy: We give ourselves to our work, but it also gives to us. We find joy when we take pride, recognize one another, and have fun.
Benefits at Pfizer
Pfizer offers competitive compensation and benefits programs designed to meet the diverse needs of our colleagues. Our Pay for Performance Philosophy and Practices reward colleagues based on the contributions they make to our business.
Our Competitive Benefits Programs help our colleagues by:
- Promoting Health and Wellness to help colleagues maintain and improve their physical and mental wellbeing. Pfizer offerings include health and disability insurance, preventative health programs, medical screenings, free or reduced-cost vaccinations, discounts on Pfizer products, mental health support, nutrition and fitness counseling and more.
- Strengthening Colleagues’ Financial Security by providing company contributions to retirement plans, life insurance and financial planning education to help colleagues achieve their financial goals.
- Providing Benefits and Time off for the Moments that Matter to ensure Pfizer colleagues have the time away from the office to recharge, recover and return to work as the best version of themselves. Vacation, Holiday time and Sick time are just the beginning, with a 12 week parental leave policy for both parents of a new born, 10 day of caregiver leave for those times when your family needs you whether it’s a child, spouse or parent, bereavement leave, and additional country-specific programs.
- And so much more, depending on your country and site, Pfizer offers childcare facilities or discount programs, on-site health and/or fitness centers, movement and mindfulness solutions, “Log in for your Day” work flexibility and so much more.
For U.S. based jobs, view an overview of Pfizer’s U.S. benefits program (opens in a new window)