Executive Operations Assistant
- United States - New York - New York City
ROLE SUMMARY
This role is part of Executive Operations & Corporate Communications (EOCC) and will provide administrative and office services of a highly complex and critical nature. This role combines administrative excellence with the ability to leverage AI and technology to streamline operations, enhance communication, and optimize work processes. The ideal candidate is proactive, tech forward, deeply organized, change agile and capable of anticipating needs in a complex, fast moving environment.
The person in this role is expected to work autonomously with exceptional professionalism and attention to detail in a fast-paced environment with sometimes time-sensitive, confidential, and urgent situations. The person in this role will also be expected to think creatively about how we can continue to run the office more efficiently.
This role will work closely with the Chief of Staff to the CEO, Executive Assistant to the CEO, Sr. Director, Executive Operations and collaborate regularly with other ELT offices.
The role required frequent on-site attendance at the NYHQ office aligned with the CEO’s schedule and team support needs. Flexible work hours required (early mornings, evenings and/or weekends, as needed)
ROLE RESPONSIBILITIES
Responsible for all meeting logistics including conference room reservations, connection details, food ordering, visitor registration, security coordination and other associated meeting logistics.
Coordinate travel planning including support for itinerary management, aviation coordination, ground transportation, hotel booking and restaurant reservations. This may include complex international travel, personal/family travel, visa preparation, etc.
Responsible for executive floor management including room reservations, supplies, catering, safety trainings, etc., by liaising with Workplace Experience, Security and other related parties
Use AI and cloud-based platforms to facilitate writing, scheduling and research needs
Proactively organize and prepare meeting materials (briefings, note cards, etc.)
Support CEO record keeping, governance and attendance, travel planning, agenda preparation and execution.
Support briefing process, including preparation, research and OneNote management
Support purchase order creation and invoice processing
Support executive reward tickets program coordination and ticket distribution
Support executive correspondence process including triaging electronic and physical mail, and sending invitation responses
Manage and prioritize high volume of emails including expediting flow of work items, and initiating follow-up when necessary
Use appropriate discretion in the management of information and stakeholders.
Support Executive Assistant to the CEO with scheduling and calendar management and related responsibilities when necessary
Prepare and edit reports and presentations using Microsoft Office software as needed
Proactively coordinate and provide key information to ELT offices and other business units as appropriate.
Work closely with other Administrative Partners within Digital and across the Executive Leadership Team
Work on ad hoc projects and continuous enhancement of operations as technology and the needs of office evolve
BASIC QUALIFICATIONS
Bachelor’s degree required
10+ years of work experience with 3-5 years providing executive level support
Tech-savvy and growth-minded, comfortably using AI tools and cloud-based platforms for writing, research, analysis, scheduling
Adaptable with technology workflows
Ability to carry out all office and administrative functions proficiently, with high quality on a timely basis
Experience working with Senior leaders and/or C-suite executives is preferred.
Advanced proficiency with Microsoft 365, Teams, Outlook, OneNote, SharePoint, and meeting management tools.
Proficiency in systems commonly used at Pfizer (e.g., Ariba, SharePoint, Concur, Workday)
Excellent written, oral, communication skills and interpersonal skills and ability to build relationships and leverage resources across the organization
High degree of professional maturity and presence
Exhibits strong collaboration skills and ability to engage across multiple functions and businesses
Ability to work across different cultures and with a variety of leaders from different backgrounds and experiences
Responsive, professional and courteous demeanor in all interactions in line with our values
Discretion and the ability to deal with confidential information
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
Flexible work hours required (early mornings, evenings and/or weekends, as needed)
OTHER DETAILS
Work location: On-site
Last date to apply for job: February 20, 2026
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email disabilityrecruitment@pfizer.com. This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.